Sched Guidelines for Participants

This year at ICLDC 8 we are using a digital program platform called Sched as a replacement for our traditional paper/PDF programs. This guide is intended for those participating in the conference, but not presenting. If you are looking for a guide for presenters, please see the Sched Guidelines for Presenters.

Sched offers a number of convenient options that we invite you to take advantage of, including:

  • Creating a profile to network with other participants and give feedback on presentations/events
  • Creating a personalized schedule of conference talks/events that you want to attend 
  • Filtering conference events by type, topic, and other filters

If you are looking for information on a specific topic, please see the Guide Contents below. Click the link to go to the the relevant page section.

For the basics on how to get started with Sched, please see this video tutorial for using Sched on the web, and this one for downloading and using the Sched app on your phone. This guide gives more instructions on how to sign up for an event.

Important note: Sched may automatically show the ICLDC Program in HST, but you can change the schedule to display in your respective time zone. To do so, go to the right of the screen and you should see a dropdown menu where you can manually select your time zone. 

Once you make this change, as long as you were logged in to your profile the program should remain in your time zone.

Guide Contents

  1. Signing up for the conference
  2. Creating your personal conference schedule
  3. Printing, emailing, and syncing with your calendar

Signing up for the conference

Create an account

With a Sched account, you can create a custom schedule, network with other attendees, and take your event schedule on the go.

Registered attendees will receive an email from us with an invitation to create your account. You must create a Sched account using the link in order to access the Zoom rooms during the conference. It is possible to create an account by associating it with a Google profile; this will automatically import information from your public profile.

Make your account public

To change the privacy settings on your account, go to account settings by clicking your profile icon in the corner of the screen and selecting “Settings”. In order to let the speakers and other participants know which events you will be attending, check the box that says “Make my profile & schedule public.”

Click “Save settings” when finished.

Edit your profile

Once you’ve created your account, you can go to your settings page to edit profile information, including your name, affiliation, email, and a biography. We require that you fill in your full name, as well as any affiliation you may have. This will allow for better networking during the conference. The other elements are not required, but you are welcome to fill them in to the extent that you would like. 

Please make sure to keep your bio professional, and refrain from using offensive language. See our Code of Conduct for more details.

Change your username and password

If you want to change your username and/or password, you can do so under your account settings. In the “Profile Info” section, click the blue text that says “Update username or password.” Once you’ve adjusted your account information, click “Save Settings” to confirm.

Delete your account

If you want to permanently delete your Sched account, you can find the option under account settings. Click “Delete your account,” then click “Email Me Link To Delete My Account.” Once you receive the email from Sched, you can follow the instructions to permanently delete your profile.

Creating your personal conference schedule

You can add and remove sessions from your personal conference schedule as much as you want. Each session on Sched has an empty bubble to the left of the session name. If you’re logged in to your account, you can click the bubble and that session will be added to your personal schedule.

The session will display a check mark in the bubble once it has been added to your personal schedule. You can view your personal schedule by clicking your profile icon in the upper left corner of the page. 

Note: you can hover your mouse over a session name to preview session information, or click the session name to view the full session details. 

Printing, emailing, and syncing with your calendar

Printing your calendar

In order to print your personal schedule, click the printer icon (top right in desktop mode) for print-ready views of the full schedule. Before you print, you can select what you want to be printed by filtering it in several ways, including date, venue, and type.

Sync your calendar to your devices

To sync your calendar to your devices, click the phone icon at the upper right of your personal schedule page. Choose from Apple, Google or Microsoft calendar links to subscribe to your personal schedule.

Confirm the calendar you want to subscribe to. Adjust your auto-refresh settings, to ensure you get any schedule changes.

Email your calendar

To email your calendar to someone else, click the mail icon at the upper right of your personal schedule page. To email your calendar to yourself, click the Email My Sched button (at the top of your schedule).