Guidelines for Pre-Recording Presentations

This page provides some guidelines and tips for those using Zoom to record their presentation for upload to ICLDC 8. This includes paper presenters and keynote presenters.

Please note that using Zoom to record your presentation is not required. You may use any service that allows you to record your presentation visuals as well as your face. Your video must be uploaded to our YouTube channel in the correct format. In some cases, if there are many presenters whose individual videos need to be visible during the recording, you may want to consider using a different application, like Screencastify, to ensure that all presenters are visible. ICLDC is not able to accommodate requests for funding in order to use recording applications.

If you are looking for information on a specific topic, please see the Guide Contents below. Click the link to go to the the relevant page section. 

For the basics on how to get started with Zoom, review the quickstart guide for new users, available here: Zoom Quickstart GuideZoom also has numerous video tutorials, available here: Zoom Video Tutorials

Guide Contents

  1. Before recording
  2. Recording your presentation
  3. Saving your presentation
  4. Uploading your presentation

Before recording

Make sure that you have Zoom downloaded, and are logged into a Zoom account. If you don’t have one, create a new one here.

Before you try to begin recording, make sure that local recording is enabled. To do this, go to the Recording tab in Account Settings. 

Recording your presentation

To assist you in recording your presentation, the ICLDC Student Steering Committee has created a video that gives step by step instructions, including tips regarding best practices for your sound, video, and background.

As a reminder, paper presentations should be up to 20 minutes long.

If you haven’t recorded a presentation before and would like more guidance, we have compiled a few additional tutorials from around the web. Please note: these are not created or endorsed by the University of Hawaiʻi or ICLDC.

  • This video, from David Taylor, comes from a business course. For that reason, disregard the first 30 seconds of the video, as well as the content at the end starting at minute 05:10.
  • This guide is helpful if you are recording a group presentation.

Saving your presentation

Zoom saves recordings by default to a “Zoom” folder in the Documents folder on your computer. To find it, go to your Documents folder, and scroll down to Zoom. 

  • On Windows, this is: C:\Users\[Username]\Documents\Zoom\
  • On Mac, this is: /Users/[Username]/Documents/Zoom
  • On Linux, this is: home/[Username]/Documents/Zoom

For this example, on Mac, here the [username] is “ellarose”:

Inside, the downloads are each labeled in folders by date, and should look something like this (will vary depending on your operating system):

Find the date you are looking for, and click on the folder to find your recording.

To change the location where Zoom saves your recording files, go to your profile and click “Settings”. Scroll down to “Recording”. Here you will be able to select a new location.

For more information on how to access your recording, take a look at this Zoom guide: Finding and Viewing Local Recordings 

Uploading and captioning your presentation

Once you have finished saving and locating the recording, follow the steps outlined in this video created by ICLDC Student Steering Committee member Caroline Hendy. 

Note that the YouTube layout displayed below is for US/Australia and may not be the same in every country. 

Captioning is essential for everyone to access the content of your presentation. Please follow these steps carefully through to the end.

Congratulations! You have successfully uploaded and captioned your presentation. If you have any questions or issues, email